Privacy Policy

Last updated: 3 May 2026

This Privacy Policy describes how Raptvise AI ("we", "us", or "our") collects, uses, and protects your personal information when you use the application. Raptvise AI is an independent learning tool built to help students learn and revise more effectively. We aim to handle your data transparently and securely, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Information We Collect

We may collect and process the following types of personal data:

Account Information: When you sign in using Google authentication, we collect your name and email address.
Usage Data: We log anonymised usage data, including feature access and request statistics, to improve the application and monitor fair use.
Analytics: We use Microsoft Clarity and Vercel Analytics to collect aggregated, anonymised data about how users interact with our application.
Cookies and Local Storage: We use cookies and browser local storage to manage sessions, preferences, and authentication.

2. How We Use Your Information

We use your personal data for the following purposes:

To provide, maintain, and improve the application.
To authenticate users and manage user accounts.
To monitor usage and prevent abuse.
To analyse trends and improve the user experience through analytics.
To communicate with you regarding updates or support requests.

3. Legal Basis for Processing

We process your personal data only where we have a legal basis to do so, including:

Your consent where applicable.
The performance of a contract (providing you with app functionality).
Compliance with legal obligations.
Our legitimate interests (e.g., improving the app, ensuring security).

4. Data Sharing and Third Parties

We do not sell your personal data. We may share data with trusted third parties only as necessary:

Data Sharing with OpenAI

When you use AI features in Raptvise AI, some of your data (such as prompts, queries, and responses) may be shared with OpenAI for processing and to provide core application functionality. OpenAI may store and use this data in accordance with their own privacy policy and account settings.

Important: Please avoid sharing any sensitive or personally identifiable information in your prompts or inputs. Examples of information you should not share include:

Government-issued identification numbers (e.g., National Insurance, Social Security numbers)
Credit card or bank account details
Passwords or authentication codes
Personal health information
Confidential business or legal information
Authentication Providers: Google, for sign-in functionality.
Analytics Providers: Microsoft Clarity and Vercel, for aggregated analytics.
Service Providers: Cloud hosting and database providers for secure data storage.

All third parties are required to process your data in accordance with this Privacy Policy and applicable law.

We do not use your personal data for paid advertising, and we do not sell personal data.

5. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse.

6. Data Retention

We retain your personal data only as long as necessary to fulfil the purposes outlined above or as required by law. You may request deletion of your account and associated data at any time.

7. Your Rights

Under the UK GDPR, you have the right to:

Access the personal data we hold about you.
Request correction or deletion of your data.
Object to or restrict processing of your data.
Withdraw your consent at any time (where applicable).

To exercise your rights, please contact us at rohananandpandit@gmail.com.

8. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated date.

9. Contact

If you have any questions or concerns about this Privacy Policy or your data, please contact us at rohananandpandit@gmail.com.

By using our application, you acknowledge that you have read and understood this Privacy Policy.